PRIVACY POLICY

 

 

1. INTRODUCTION

 

At the INTERNATIONAL PADEL PLAYER ASSOCIATION (hereinafter referred to as IPPA), we are committed to protecting the privacy of our members and visitors. This privacy policy aims to explain how we collect, use, store and protect the personal data you provide to us, in compliance with Regulation (EU) 2016/679 (RGPD) and Organic Law 3/2018 (LOPDGDD), as well as other applicable regulations on personal data protection.

 

2. IDENTITY OF THE CONTROLLER

The person responsible for the processing of your personal data is the INTERNATIONAL PADEL PLAYER ASSOCIATION (IPPA), with Spanish TAX ID G67765487 and with headquarters at c/ Muntaner 340 2º2ª, 08021 – Barcelona (Spain). You can contact us at the following e-mail address: asociacion@ippapadel.com.

 

IPPA is at your disposal for any queries relating to the processing of your personal data.

 

3. PERSONAL DATA PROCESSED

Depending on your relationship with IPPA, we process the following categories of personal

data:

  • Identification data: Name, surname, postal address, telephone number, e-mail address, date of birth, ID card and/or passport.
  • Financial data: Information necessary for the management of membership fees and other payments.
  • Connection and navigation data: Cookies, IP address and other technical data related to your use of the website. For more information, see our Cookie Policy https://ippapadel/cookies-policy
  • Data related to events: Data necessary for the registration, management and organisation of sporting, training and work-related events.
  • Data relating to queries of a different nature: Information provided through contact forms or similar.

 

4. PURPOSES OF PROCESSING

The personal data that we process at IPPA are processed for the following purposes:

  1. Membership Management: Administration of the relationship between IPPA and its members, including the management of dues, information communications and other membership-related benefits.
  2. Organisation of events: Management and organisation of sporting, training and/or professional events.
  3. Attention to queries: Respond to requests for information or queries received through forms and authorised channels.
  4. Website improvement and statistics: Analysis and improvement of the functioning and content of the website, using connection data and cookies.
  5. Legal compliance: Comply with applicable legal obligations and regulations.

 

 

5. LEGAL BASIS FOR DATA PROCESSING

We process your personal data on the following legal bases in accordance with Article 6 of the

GDPR:

 

Legal basis

 

Description

 

Execution of a contract

 

We process the data necessary to manage membership and to provide services to IPPA members.

 

Consent of the data subject

 

For those purposes where it is necessary, we seek your express consent, such as (i) in the case of IPPA commercial or promotional mailings, (ii) participation in events or other similar purposes.

Compliance with legal obligations

 

We process data to comply with our legal obligations, such as the retention of financial and billing data.

 

Legitimate interest

 

We use your personal data to improve the quality of our services and the user experience, provided that your fundamental rights and freedoms do not prevail. By way of example but not limitation, the following processing may be carried out on this basis: satisfaction surveys, actions related to security/fraud prevention, sending internal communications to affiliates, etc.

 

 

 

6. DATA RETENTION PERIODS

We retain your personal data only for as long as necessary to fulfil the purposes for which they

were collected. The retention periods are as follows:

Data Category

 

Conservation period

 

Member data

 

Retained for the duration of membership and up to 5 years after deregistration, in compliance with fiscal and legal obligations.

 

Event-related data

 

Retained for 2 years after the end of the event, unless a longer period is necessary to comply with legal obligations.

 

Browsing data (cookies)

 

Retained as indicated in our Cookie Policy, or until consent is revoked.

 

Message and query data

 

Retained for as long as necessary to manage the consultation, and up to a maximum of 1 year after the last interaction, unless there is a legal mandate to retain it longer.

 

Economic and financial data

 

Retained for 6 years to comply with the obligations of the General Tax Law and other applicable financial regulations.

 

Other personal data

 

Retained as long as necessary for the purpose for which they were collected or until their deletion is requested.

 

 

 

7. RECIPIENTS OF THE DATA

At IPPA we do not share your personal data with third parties for their own purposes, unless expressly authorised by our members for purposes specific to their professional activity. However, to provide our services, we work with trusted suppliers who act as data processors, who process data under our guidelines. These providers, such as web hosting platforms, communication services and payment processors, always guarantee the security and confidentiality of your data.

 

All our suppliers comply with applicable data protection regulations and provide the necessary safeguards to protect your information.

 

8. SECURITY MEASURES

At IPPA, we implement appropriate technical and organisational measures to protect your personal data against unauthorised access, accidental loss or unlawful processing. These measures include, but are not limited to, the following:

  1. Encryption of data in communications through our Website.
  2. Access control restricted to authorised personnel only.
  3. Internal audits and periodic reviews to ensure compliance with data protection regulations.

These measures are regularly reviewed and updated to ensure an adequate level of security

in line with evolving technological and legal risks.

 

9. USER RIGHTS

You have the right to exercise the following rights in relation to the processing of your personal

data:

 

  • Right of access: To know what data we are processing about you.
  • Right of rectification: To request the correction of inaccurate or incomplete data.
  • Right to erasure (‘right to be forgotten’): To request the deletion of your personal data when they are no longer necessary for the purposes for which they were collected.
  • Right to restriction of processing: To restrict the processing of your data in certain circumstances.
  • Right to portability: To receive your data in a structured format and to transmit it to another data controller.
  • Right to object: To object to the processing of your data in certain circumstances.
  • Right not to be subject to automated decisions: The right not to be subject to decisions based solely on automated processing of their data.

 

10. MODIFICATIONS TO THE PRIVACY POLICY

IPPA reserves the right to modify this privacy policy to adapt it to changes in legislation or case

law. We will notify you of any material changes through our Website.

 

 

11. COMPLAINTS TO THE SUPERVISORY AUTHORITY

If you believe that we have infringed your data protection rights, you have the right to file

a complaint with the Spanish Data Protection Agency (www.aepd.es).

 

Version and date: V.1- December 2024